Parent meetings

Pre-Season Introduction and Parent Meeting



Set the Date and Location:



Choose a convenient date and location for the meeting, preferably at the school or a nearby facility with adequate seating and audiovisual equipment.


Send Out Invitations:

Send invitations well in advance to ensure maximum attendance. Use a combination of email, phone calls, and flyers to reach out to parents and players.


Prepare an Agenda:

Create a structured agenda to keep the meeting organized. Include key topics such as:

Welcome and introductions.

Overview of the coaching staff.

Team goals and vision for the season.

Expectations for players and parents.

Season schedule, including games, practices, and events.

Player safety and injury prevention.

Fundraising and volunteer opportunities.

Q&A session.


Distribution of necessary paperwork and forms (emergency contact information, medical waivers, etc.).

Create Visual Aids:

Prepare visual aids like PowerPoint presentations, handouts, or posters to make your points clear and engaging.


Be Prepared:

Know your material inside out. This will help build confidence and trust among parents and players.

Welcome and Introductions:

Begin the meeting by welcoming everyone and introducing yourself, your coaching staff, and any other key personnel.


Share Your Vision:

Clearly articulate your coaching philosophy, vision for the team, and the values you want the players to embody throughout the season. Emphasize the importance of teamwork, discipline, and sportsmanship.


Set Expectations:

Outline your expectations for players and parents regarding attendance, behavior, academics, and commitment to the team. Be firm but fair and emphasize the importance of open communication.


Review the Schedule:

Present the season schedule, including practice times, game dates, and any special events. Encourage parents to plan ahead and coordinate transportation.


Player Safety:

Discuss safety protocols, including equipment requirements, concussion awareness, and the importance of proper nutrition and hydration.


Fundraising and Volunteers:

Explain any fundraising initiatives and volunteer opportunities that will support the team. Encourage parent involvement in booster clubs or other support organizations.


Q&A Session:

Open the floor to questions and concerns from parents and players. Be prepared to provide clear, honest answers.


Distribute Information and Forms:

Hand out any necessary paperwork, including contact information sheets, medical waivers, and team policies. Ensure that parents understand the importance of returning these forms promptly.

Express Gratitude:


Thank parents and players for their commitment to the team and their attendance at the meeting.

Follow-Up:


After the meeting, send a follow-up email summarizing the key points discussed and any action items. Stay accessible to address any additional questions or concerns.