Program and Staff Expectations

Staff responsibilities

OFFICE POLICIES

1. Be on time for work. I'd rather have you come early, than stay late. Be responsible and don't stretch your lunch hour. Free time is usually an hour and a half from 11:45am to 1:15pm. That should give you enough time to eat, meet or workout and be on time and ready by 1:15pm. Abide by office hours.

2. Be on time for meetings. Anticipate staff meetings and be ready or be in conference room ready to meet at designated times. If engaged in phone conversation, excuse yourself and get to meeting on time.

3. No swearing in halls or main office.

4. If you have a complaint, bring it to me.

5. Never leave meetings without permission or emergency situation. Don't hold private conversations during meetings. No whispering, if it is worth whispering, it's worth saying out loud.

6. Strive to make positive comments about players in staff meetings. Let's spend more time talking about our good players — than wasting time talking about our problem players.

Organization for planning for next opponent

**We will follow this detailed plan for the program and for each coach from game #1 all the way thru the playoffs**

ST Coordinator


Defensive Coordinator


Def. Asst. # 1


GA # 1


GA # 2

Special Teams notebook

Special Teams practice plans

Special Teams depth chart

Special Teams video breakdown




Defensive play book

Defensive depth chart

Defensive practice plan

Defensive student assistant

Officials Liaison & reports

Training Room Liaison

Injury Reports


Pro Liaison

Former player liaison

Continuing Education

Summer Jobs

Community Outreach for players & coaches

Varsity Letters

Assist w/QBC projects

Assist w/Speaker Program

Fundraisers/Promotions


High School coach liaison

Head Coach critique

Overall program critique

Oversee office staff

Liaison to Business mgr

Maintain active roster

Player comp tickets

Sideline passes

Scholarship budget & numbers

Walk-on Program


Offensive discipline coach

Recruiting Coordinator

Recruiting travel

Game tickets — recruits, HS coaches, friends

Coach recruiting rotation

Office & complex décor & upgrade

Recruit eligibility

Summer school

Recruiting help

Recruiting budget

Walk-on Program

Video exchange


Offesive Coordinator


Name


Name


Name

Highlight video

Video liaison

Video exchange

Equipment Room Liaison

Jersey #'s

Assist w/playbook

Recruiting

Police/campus security liaison

Patrol car program




Offensive playbook

Offensive depth chart

Offensive practice plan

Offensive student assistant

Liaison to SID


Depth chart board

Coaches in season food detail

Assist w/admin work

Maintain locker room boards & announcements

Defensive discipline coach

Assist w/Special Teams

Scouting reports

Assist w/playbook

Study Hall coordinator


Spring clinic

Liaison to strength & conditioning coach

Offensive season conditioning program

Practice & pre-game SSA

HHP Conditioning class

Oversee student managers & student coaches


Academic liaison

Academic notebooks

Class attendance

Players eligibility

Professor liaison & campus relations

Fall camp #'s

Assist w/travel planning

Travel #'s & itinerary

All facility scheduling

Housing liaison & food service

Fall camp organization

Summer camp coordinator

Liaison to compliance, registrar, faculty athletic rep

Freshman orientation & admissions

Pre/post season banquets



Student Assistants/Interns


ü Assist with playbooks


Video breakdown


--- Scouting reports


------- Posting all schedules


---All aspects of recruiting weekend


----Scout teams


---Depth chart updates


--- Practice plans


----Game day recruiting


---- Bulletin boards


---- NCAA/NFL conduct issues, internet, bulletin board


--- Coffee


---- Special Teams depth



---- Clean and straighten office

------Dinner detail





Tim Camp - Head Football Coach

Job Description



1. ON THE FIELD

•Oversee practice and provide continuing direction of the offense and defense.

•Consultant in the Special Teams

•Plan and evaluate practices with respect to psychology, tempo, organization, and effectiveness

•Supervise coaching and evaluate regularly — scheme and technique

•Assist with Scout Team organization



2. RECRUITING

•Home visits of key recruits

•Speak at coaching clinics

•Interview all recruits and parents on campus

•Write letter and make phone calls to coaches, athletes, and parents as appropriate

•Provide direction in recruiting to the overall plan and philosophy

•Approve all letters, official visits, travel (coaches and recruits), scholarship offers, and National Letters of Intent.

•Travel with recruiting area coaches as needed

•Evaluate prospective student-athletes



3. ADMINISTRATIVE

•Conduct meetings as needed, total staff, offensive staff, defensive staff or special teams

•Plan and conduct regular meetings regarding:

o Academics and eligibility

o Recruiting

o Off-season program

o Budget

o Policy and Procedures

o Public relations

o Personnel



•Write letters and make phone calls related to public relations

•Meet with Athletic Director and administrative staff as appropriate to maintain and direct football program

•Perform speaking engagements appropriate to promote EOU football

•Attend events and increase visibility in a social, political and educational setting as is beneficial to promote EOU football

•Work with media and alumni relations in promotion of EOU and Mountie Football

•Maintain procedures book for staff

•Maintain records on all student-athletes

•Provide motivation and deal with psychology of program

•Evaluate all personnel — their attitudes, commitment, performance and production



4. OFF-SEASON

•Long range planning

•Attend clinics, spring practice, NFL Camps

•Maintain relationships with student-athletes, morale, guidance, directions

•Supervise off-season conditioning program

•Film study

•Staff evaluations

•Analyze personnel

•Carry out directive of the Athletic Director and President

•Develop Positional Leadership Council, monthly meetings or called meeting with council



Director — Football Operations

Job Description



Director, Football Operations:

Director of everything

Liaison of everyone



1. All football camps and passing leagues

•Budget

•Scheduling

•Equipment

•Staff Assignments

•Brochures

•Advertising and promotions

•Awards



2. Coaches Clinic

•Budget

•Scheduling

•AV Equipment

•Staff Assignments

•Brochures

•Advertising and promotions

•Speakers (travel, payments, entertainment and meals)



3. All Pre & Post-Season Banquets, Academic Champions Dinner

•Budget

•Awards

•Speakers

•Program

•Seating Charts

•Facility (including AV equipment)



4. Special Fundraisers and Promotions

•&νβσπ;Auctions (budget, scheduling, assignments, etc.)



5. Fall Camp

•&νβσπ;Budget

•&νβσπ;Travel Accommodations

•&νβσπ;Scheduling

•&νβσπ;Training Tables



LIAISON TO:



1. Life Skills Coordinator

•&νβσπ;Life Skills

•&νβσπ;Agent Education



2. Liaison to Fund Raising Arm of Department

•&νβσπ;Manage "Top 50" boosters and beyond program

•&νβσπ;Weekly email or other contact

•&νβσπ;Host at practice



3. Liaison to ex-players (with Head Coach)

•&νβσπ;Complete management of "Alumni" golf tournament and reunion weekend

•&νβσπ;Weekly email

•&νβσπ;Host at practice



4. Officials with Head Coach

•&νβσπ;Weekly Report/Ratings

•&νβσπ;Spring and Fall Scrimmages



5. Training Tables

•&νβσπ;Variety

•&νβσπ;Quality

•&νβσπ;Scheduling

•&νβσπ;Nutrition



6. Food Services



7. Compliance

•&νβσπ;Compliance Director

•&νβσπ;20/8 Rule

•&νβσπ;Faculty



8. Office Staff

•&νβσπ;Birthdays

•&νβσπ;Christmas

•&νβσπ;Secretary's Day

•&νβσπ;Phones

•&νβσπ;Supplies

•&νβσπ;Student Workers



9. Academics with Head Coach



10. Equipment Room (Equipment Manager)

•&νβσπ;Jersey numbers



11. Fields and Stadium

•&νβσπ;Scheduling

•&νβσπ;Mowing

•&νβσπ;Lights

•&νβσπ;Maintenance

•&νβσπ;Security



12. Training Room with Head Coach



13. Video with Head Coach

•&νβσπ;Budget

•&νβσπ;Upkeep of room

•&νβσπ;Direct video coordinator



14. Administration with Coach

•&νβσπ;Athletic Director

•&νβσπ;Former HFC's

•&νβσπ;Faculty Athletic Rep

•&νβσπ;President with Coach

•&νβσπ;Fund Raising — Scholarship Association, QB Club



15. Parking

•&νβσπ;Player and Coaches Parking

•&νβσπ;Game Day, wives parking

•&νβσπ;Road Trips



16. Tickets

•&νβσπ;Coordinate with Ticket Manager



17. Student Groups

•&νβσπ;Fraternities and Sororities

•&νβσπ;Student Government

•&νβσπ;Spirit Squads

•&νβσπ;Marching Band



18. NFL Liaison with Head Coach

RESPONSIBLE FOR:

1. Daily Announcements

•Yearly Calendar (recruiting, vacation, staff)

•Staff Meetings

•Practice (reminders, schedule changes, academics)


2. Budget (all areas)


3. Cell Phones

•Monitor usage

•Type of Plans

•Budget


4. Roster Management

•Walk-ons (administrative)

•Travel Squad with Equipment Manager

•Dress List (home)

•Change of Status (medicals)

•Scholarship Numbers with Recruiting Coordinator


5. Travel

•Pocket Schedules

•Budget

•Camp T

•Road Games, seating assignments, ID check assignments

•Hotels (home and away), assignments, keys

•Meals, pre and post game, hydration

•Meeting Rooms

•Transportation, police escorts

•Heating/cooling devices

•Friday Night Coaches Meeting



6. Managers with Equipment Manager

•Assignments

•Stipends

•Selection

•Discipline



7. Security

•Practice

•Camp (s)

•Hotel



8. Sideline Organization with Coaches

•Phones

•Get back with Strength Coach

•Boards

•Card Holders

•Guests, approved by Head Coach

•Passes



9. Team Pictures

•After camp

.Seniors

•By Position

•Staff

•Special

10. Staff Entertainment and Development

•Food/Drink

•Invitations

•Guest Lists

•Gold Outing

•Alumni Outings

•Booster Outings

•Special Opportunities, family trip

•Clinics

•Working Lunches/Dinners


11. Keys

•Masters

•Offices

•Meeting Rooms

•Stadium/Fields

•Gates

•Locker Rooms

•Weight Rooms

12. Player Check Out Procedures

•Fall Term

•Winter Break

•Spring Break

•Spring Term

•Quitting

•Dismissals (Change of Status Forms)



13. All Printed Materials

•Copy Machines

•Fax Machines

•Scanner

•Laminator

•Recruiting Materials

•Media Guides

•Academic Info

•Budget

•Play books — Final printing

14. Donations and Auctions

•Compliance

•Charity

•Community Service

•Boosters

15. Letter winners

•Policy

•Quarters Played

•Awards



16. Practice

•Security

•VIP Guests

•High School Coaches, daily list



17. Miscellaneous

•Game Day locker room admits

•Game ball awards

•Guest Hospitality, speakers, practice, camp

•Appropriate thank you's


18. Walk-Ons

•Insurance

•Eligibility

•Invitations

•Compliance



19. Prospect Tickets

•Official and Unofficial


20. Senior Day

•Budget

•Scheduling

•Luncheon

•On-campus transportation

COACHES DRESS



Recruiting and Public Relations

•Dress for occasion — coat/tie, shirt/tie, sweater vest

Recruiting Weekends

•Friday and Saturday — business casual

•Sunday — casual


Office Attire

•Off-Season: Monday - Friday, business casual

•In-Season: Nice sweat suit, business casual or EOU coaching gear


Team Travel

•Airplane — coat and tie, shirt and tie (it is a business trip)

•Bus — team travel suits


OFFICE HOURS


In-Season

•Monday — Thursday, 7am

•Friday — 10:30am or called staff meeting time

•Saturday — morning staff meeting

•Sunday — Noon to 4pm (then on own)


Recruiting Season

•Monday — Friday, 8am

•Saturday and Sunday, follow schedule


Off Season

•7am to 5pm, or follow conditioning schedule called by strength coach


Staff Meetings

•In-Season

•Monday — Thursday, 7am or called by Head Coach

•Thursdays, recruiting work, lunch 12 to 1pm

•Friday, possible recruiting meetings

•Saturday, morning, per itinerary, based on game time

•Sunday, 3pm unless called by Head Coach

Off-Season

•7am or called by Head Coach

STRENGTH COACHES RESPONSIBILTIES — SEASON

1. Airline Travel

•Check photo ID of players prior to boarding all buses

•Collect cell phones from players for want to bring them for post-game

2. Bus Travel

•Buses do not depart at any time until instructed by strength coach (whistle)

•Strength coach will sit behind Head Coach during travel (Seat #1 and #2, right side)

•Collect cell phones from players who want to bring them for post-game


3. Lodging

•Attend all staff meetings

•Responsible for bed checks


4. Pre-game

•Display game itinerary on board in locker room/meeting room

•Send players out to field a their assigned times

•Walk rest of players out to the field

•Lead team stretch

•Last to leave field prior to kickoff

•Keep Head Coach informed of time before kickoff

•Half-time, walk to locker room with Head Coach

•Half-time, keep Head coach informed of time before kick-off , second half



5. During Game

•&νβσπ;Make sure players and coaches are behind required side line



6. Post-Game

•Run with Head Coach to the middle of the field to interact with opposing team's players and coaches

•Inform players after 10 minutes to report to team locker room

•Return cell phones to players, post Head Coach's talk (on the road)

*Always have whistle and stop watch for team travel

7. Practice

Lead team stretch

•Condition injured players

•Monday conditioning

Media Weekly Schedule — IN SEASON



Practice time is Mountie time, not media time! Our practice starts media is cut off until post-practice.



MONDAY 12:00pm Press Conference

TUESDAY 1:30pm Press Conference

WEDNESDAY 12:00 — 2:15pm by appointment or post practice

THURSDAY By appointment (no QB interview after Wednesday)

FRIDAY 20 minutes post-game in media interview room, by request



Working press in the press box or on visitors sideline ONLY

Absolutely NO player interviews on the playing field (radio, tv, print) on game day



**All interviews set up through the Sports Information Director

Weekly game planning procedures

PRACTICE AND MEETINGS WEEKLY SCHEDULE

Sunday:

Players off — game video on own

Monday: (3 hours)

3:00 Special Teams meeting (45 minutes)

4:00 Offensive and Defensive corrections and walk-thru (30 minutes)

4:30 Punt and cover walk-thru (10 minutes)

4:40 Team striders and stretch (10 minutes)

4:50 Team meeting game review and awards

Upcoming week overview (10 minutes)

5:00 Game film review by group (1 hours and 15 minutes)



Tuesday and Wednesday: (4 hours/day)

2:15 Special Teams meeting (15 minutes)

2:30 Position meetings (45-60 minutes)

4:00 Practice (approximately 2 hours and 30 minutes)



Thursday: (3 hours and 15 minutes)

2:15 Special Teams meeting (15 minutes)

2:30 Position meetings (1 hour and 15 minutes)

3:45 Practice (1 hour and 30 minutes)

5:15 Team meeting (15 minutes)



Friday: (2 hours and 45 minutes)

3:00 Special Teams Meetings

3:45 Assign/Align review (15 minutes)

4:00 Practice script (30 minutes)

4:30 Offense and Defense meetings (45 minutes)

5:15 Team meeting (10 Minutes)



Saturday: (3 hours, Game Day 3 hours)



*These meeting time are subject to change.

PRACTICE PLAN

Tuesday/Wednesday 2 hour and 30 minute

Teach 15 minutes

Stretch/Specialists 10 minutes

Period 0 — FG/Punt Cover 10 minutes

Period 1 (ind) 10 minutes

Period 2 (ind) 10 minutes

Period 3 (ind) 10 minutes

Period 4 - Team or Co-op 10 minutes

Period 5 — 9 on 7 / 1 on 1 15 minutes

Period — Special Teams 15 minutes

Period 6 — 7 on 7/Pass rush 15 minutes

Period 7 (team) 10 minutes

Period 8 (team) 10 minutes

Period 9 (team) 10 minutes

Period 10 O vs D 15 minutes



Thursday 1 hour and 30 minutes

Stretch/Specialists 10 minutes

Period 0 — Unit & FG 10 minutes

Period 1 (team) 10 minutes

Period 2 (team) 10 minutes

Period 3 (team) 10 minutes

Period 4 (team) 10 minutes

Period 5 (team) 10 minutes

Punt ret, KO ret, KO cover 20 minutes


SCOUT TEAM ORGANIZATION

Offense, Defense and Special Team Coordinators are ultimately responsible for the scout teams that are servicing your area of responsibility.

Monday

•Offense and defense graduate assistant coaches organize scout teams post-practice while travel team (game participant) is reviewing game tape

•Get scout players in jersey numbers that match the opponent

Tuesday/Wednesday/Thursday

•Graduate assistant coaches run cards for appropriate side of the ball during team and team periods. Get in and out of the huddle quickly

•Both will run prop teams during the special teams periods

•Pre-practice walk-thru plays and cards with scout teams while travel team is in meetings

•Coach effort and hustle

Friday

Run cards and scout huddle in the walk-thru



IN-SEASON MEETING SCHEDULE

Sunday 12:00 Offense/Defense Staff Game Review

3:00 Staff Meeting

Monday 7:00 Staff Meeting

3:00 Special Teams

4:50 Team Meeting

5:00 Offense/Defense Game Review



Tuesday 7:00 Staff Meeting

2:15 Special Teams

2:30 Position Meeting



Wednesday 7:00 Staff Meeting

2:15 Special Teams

2:30 Position Meeting



Thursday 7:00 Staff - recruiting

10:00 Coordinators Meeting with Head Coach

12:00 Recruiting luncheon

2:15 Special Teams

2:30 Position Meetings



Friday 10:30 or Called Execute Friday schedule from itinerary



Saturday Staff meets 30 minutes prior to schedule team breakfast

HEAD COACH GAME JOB DESCRIPTION

General

1. Pre-game, half-time and post-game psychology and talk

2. Use of time outs

3. All dealing with officials

4. Consult on penalties

5. Injury consultation

6. Where is Head Coach needed?



Offense and Defense

1. General information between series

2. Going for it on 4th down

3. Trend of substitution or major change in substitution

4. Consult on changing the QB

5. Major change in strategy

a. More pressure or less pressure on defense

b. Gamble more or more conservative on offense

c. Trick or gadget plays



Special Teams

1. Going for 1 or 2

2. Punt or field goal

3. Pressure or return on punt

4. Determining when/where for all fakes

5. Determining onside kicks

6. Taking a safety

7. Substitution changes

8. All major play calls

9. Injury consultation — kicker, punter, holder, etc.



SIDELINE PROCEDURE

Positions on the sideline

1. Offense left of 50 yard line

2. Defense right of 50 yard line

3. Special Teams hot area on the 50

Only dressed Players in the Team Area

1. Uniform consistent with all team members

2. Non-dressed players in the stands

Player conduct

1. Everyone tuned into the game — pay attention to play and calls

2. No contact or interaction with fans

3. No food, drink, tobacco, etc. on sideline

4. Support and encourage each other — absolutely no negativity

Take coaching and make adjustments

Bench

1. Players report to designated bench area upon entering field

2. Most recent to come from field — sitting (recover time)

3. Others behind bench listening to coaches adjustments