Post by Coach Campbell on Sept 9, 2014 22:09:13 GMT
r: Daniel Knause
Show gratitude to the parents for all of their time and commitment to their kids. (Start with a positive!) Express gratitude about their sons efforts and commitment to the program. State Mission Statement, Expectation, and ision for the program. 0 tolerance on hazing and stealing= expulsion from program Share parent player contract that will have to be signed before players report for camp. Explain that all parent meetings will be face to face witht he player present, and can be arranged via e-mail or by phone, but will not enertain concerncs unless done in person. Playing time is the one topic that is not open for discussion. Volunteer helping list for team meals, post-game hoagies and drinks, camp servers, selling of gear etc... Introduce my own family and coaching staff Encourage parents to be a support system for their son! ( They need you to be positive when times are tough!) There will be tough times! Stress the importance of community Share monthly calendar and website to follow important program information.
Post by Coach Campbell on Mar 20, 2016 4:27:27 GMT
As a new head football coach I will have two pre-season parent meetings. One prior to end of the school year in May and another in early July just before practice begins in August. The paperwork required by most school districts in Texas and the University Interscholastic League is substantial, so getting an early jump on paperwork is essential to allow everyone ample time to get it completed. This minimizes missed practice time in August for athletes with incomplete paperwork. The school auditorium is great venue to have this meeting in to provide ample space, projectors (meeting will be on PowerPoint), and a microphone. It is also important to use your assistants to give your message to show unity in the staff and to break the monotony of a single speaker. I have listed my meeting agenda below with explanations.
1.Welcome/Sign-In – All Coaches
The coaching staff will greet players and athletes as the enter the meeting. Parents and athletes will be asked to sign in and leave pertinent information. Sign-in will be split by team/grade level. The booster club will also be present with team gear and membership information.
2.Introduction of Coaching Staff – Head Football Coach
I will introduce the coaches and athletic trainers. I will give a brief explanation of each coaches’ responsibilities and then follow with a short introduction of myself.
3.UIL & District Requirements/Nutrition & Hydration – Athletic Trainer
I get this one out of the way first, because it is the longest portion of the meeting and parents need to understand all their athlete needs to complete. Our athletic trainer will speak during this portion of the meeting, since the majority of this paperwork will travel through his office.
4.Vision and Expectations – Head Football Coach
This is a good transition to regain the parents and players’ attention as well as to invigorate everyone for the upcoming season. It is important to make sure the program direction is steadfast and unwavering.
5.Practices and Games – Offensive Coordinator
Explanation of practice times and expectations. Team travel will also be addressed. Printed game schedule will be handed out upon entry.
6.Academics and Discipline – Special Teams Coordinator
A detailed explanation of program expectations regarding academics and discipline.
7.College Recruiting – Assistant Head Coach/Recruiting Coordinator
This is important so that your parents understand how the recruiting process works and what was formerly the NCAA Clearinghouse requirements are for student-athletes. A detailed outline of percentages of athletes that will receive scholarships will be given, so that parents understand little Johnny’s chances of playing at Florida State. We also discourage the pay for recruiting service as our coaching staff is in constant contact with colleges and universities of the NCAA and NAIA. Informed parents and athletes equals less headaches for you prior, during, and after national signing day.
8.Team Assignment/Role of the Athlete – Defensive Coordinator
Explanation of how we decide, which team to place an athlete. Emphasis on varsity athletics as a win first level and sub varsity athletics as teaching/training level. What I mean by this is that on the varsity level the coaching staff is going to do what is in the best interest of the team in aide in victories. On the sub-varsity level games are for teaching and training and everyone will get on the field at some point during the game. Emphasis on finding a role in the program, whether it’s starter, back-up, special teams, or scout team. Parents and players both need to understand their role on the team.
9.Lettering Policy/Playoffs and (Sub-Varsity) move-ups – Head Football Coach
Explanation of how a player can letter and the expectation for post season play.
Post by Coach Campbell on Mar 21, 2017 4:48:25 GMT
It is the expressed purpose of our program to get as many players “on field” experience as possible. 3 Levels: To promote this purpose. Physiological Concerns: Player Safety; Growth Spurts; Play at the position you will play on the Varsity. Attendance will affect this (ex. Summer Practices) Talk to the coach! It maybe something simple that you just don’t see. Physicals need to be completed by the first day of school (June 6) for incoming freshman and they must have a physical before they can start summer workouts. Practice: We will play exactly like we practice. A reason is given before, an excuse is given after. 90% rule (Athletic Covenants) Suspension: If a player is suspended from school, he will be on the sidelines in khakis and his jersey. Game Day (Friday): If a player is suspended from school on Friday, he will be on the sidelines in khakis and his jersey for that game (usually not allowed on campus) and the next Friday. Players must attend all classes on game day to play. Classroom attendance/tardies will also affect playing time. There is a zero tolerance policy for actions related to drug/alcohol/illegal issues off the field. The student code of conduct will be strictly enforced, administrative decisions will be supported, and any decisions that will be made about the future of the player in our program will not be made without their parent/guardian present. General: Our players are expected to represent their community, their school, our program, their coaches, their teammates, and themselves with respect and discipline. They are special. They are expected to act with disciplined hearts and disciplined actions. Failure to do so will be met with consequences intended to both correct behavior and motivation to not repeat mistakes. In the term “Student-Athlete”, Student comes first. We run a fast-paced, high-tempo offense, a gap-control, assignment-coverage defense, and a multi-option special teams package. You need to be smart, have the ability to think, and execute if you want to thrive. There is not better place to learn these skills than in the classroom. The culture of our program will affect academics school-wide. We use the term “FAST, HARD, FINISH” as our identity. This translates to the classroom as well. Players will be encouraged to get to class “Fast” (so they won’t be tardy), finish assignments “Fast” (so they can be turned in on time), work “Hard” (so the quality of their work is excellent) (“Through the line not to the line”), and “Finish” (So the answer to the question… “Did I do my best?” is a resounding YES!) Our goal is to not lose one player on our team to Academic Ineligibility. There is no excuse. Disciplined Champion Teams are made up of Disciplined Champion Players who get the job done in the classroom. It is not you against me. You are your players advocate and are expected to deal with issues that may arise. We are to work in a triangle to assure that your player has the ability to reach his full potential in our program. Here is the protocol to how that should happen… 1. The player should communicate with the coach(es), communicate his concerns, and put that plan into action. 2. If the desired outcome does not happen and the player/parent feels like they have met their end of the obligation, an email, phone call, or request for a meeting should be sent. 3. Please do not approach coaches directly after the game. We would ask for 24 hours before any communication is made. (Emotions) We are usually feeling the same emotions you are! 4. If you are not satisfied with the result of a meeting with the coach, we will arrange a meeting with the administration, and the player, coach, parent, and administrator will meet to determine the next course of action.
Post by Coach Campbell on Dec 16, 2018 19:21:40 GMT
The pre-season parent meeting is something that is so vital to having a season run smoothly, however, it is often a task that is loathed by coaches. It seems that no matter how clear a coach can be regarding team rules, logistics, what is and isn't appropriate to talk about, etc, there will almost ALWAYS be a few times in a season where one feels the parents just disregarded everything that was discussed in that meeting! What I have learned over the years us to change my mindset when addressing parents. It has helped me to feel more confident when that situation arrives where a parent wants to meet with me.
After years of making mistakes and not being abundantly clear about my team philosophy, logistics, etc, I've learned that being thorough, yet concise, clear, and practicing and enforcing accountability, my life has been much easier with parents. I've garnered respect because we do what we say we are going to do.
First, I welcome the parents with enthusiasm as that's what I'm known for. Then we get right into the season. I discuss goals for the team which always involve the development of the whole child and our core values. I talk about what both parents and the players can expect from the season. I talk about team goals (a prediction of how we will perform this season) and how we will handle logistics (transportation, meals, parent assignments, etc). Finally, I let the parents know that my door is always open for the boys and that I am always willing to talk to parents as well. It's CRITICAL, however, to set the parameters for such engagement:
1) Parents and coaches MUST follow the 24-hour rule. The WORST time to discuss playing time issues, etc, are immediately after a competition, etc. I won't allow assistant coaches to engage and I won't engage in any conversation until emotions have subsided and we can have a productive conversation.
2) Playing time will not be a discussion that we have with parents. I explain that being a parent myself, I will always have empathy for parents that want their kids to play more, however, I also understand that we (including me) are the least objective when it comes to seeing the big picture. If a player wants to discuss what they need to do to get more playing time, I am happy to have that discussion.
3) Parents may NEVER discuss another player with me.....PERIOD
4) Parents may ALWAYS come to the coaching staff if they are concerned about the treatment of their child, what their child needs to work on to get better, and to let us know of issues that we may need to know about that could explain abnormal behavior in their child (dealing with a divorce, ill family-member, etc).
5) Parents must show their child that they support our program fully. This is where I make a charge to the parents to be the coaches at home. To help their child deal with adversity and things that don't go their way in a positive manner. Letting them know that being a part of a team involves so much more than how often you get onto the field, etc. Coaching their kids at home to be positive and persevere is a tremendous opportunity for parents to bond deeply with their child. The key is for a parent to show self-control even when their heart may be hurting for their child.
After we have these discussions in our meeting, we actually have a contract that is specific to the rules of the team (how missing practice effects playing time, discussion topics allowed and not allowed, consequences for breaking team rules, etc) that both parents and the athletes sign and we keep on file. This is a way for us to have some reinforcement should issues arise during the season.
Finally, we start soliciting parents for volunteer opportunities. We let them know that they are the true heroes of our program. Without their help, our season will not be a success! We really focus on the VALUE of parental support. We praise them, respect them, and let them know that we are looking forward to working WITH them!
A solid opening parent meeting has proved invaluable in the success of our seasons AND will surely make the atmosphere fun and family-like. These are important aspects of the overall experience for our athletes.
Post by Coach Campbell on Mar 15, 2019 2:53:26 GMT
For this meeting I would have papers for the parents to follow along in the rules and procedures of the program as well as schedules for the upcoming football season. After I get done with the rules and procedures I will open it up to any questions from the parents if they need any clarification on the rules or have any other questions. The rules and procedures are listed below:
1. All practices are mandatory. It is an important process in developing the skills necessary to become competitive. If a practice is missed prior to game day, due to an unexcused absence, the athlete will not be able to start a game, possibly not play, or in a severe case dress out for the athletic contest. A missed practice will only be excused if (1) the athlete has an excused note from a doctor(2) a family emergency, (3) or spoke to the HC before the missed practice.
2. Athletes are expected to show up on time and any tardy will require extra conditioning after practice. Only teacher passes will be accepted for tardiness and doctor excuses. Attendance will be kept on a daily basis. A total of 5 unexcused absences will be grounds for removal from the program.
3. An athlete who suspended will not be allowed participate in an athletic contest. However, if placed in OCI athlete is allowed to participate in practice, But cannot participate in a athletic contest if OCI is on a game day.
(OCI) is our in school suspension.
4. Mandatory tutorials will be held throughout the week to help maintain grades for the student athlete. A note has to go back to the coaches from the teacher saying you attended. Athletes will be required to attend if their grade is under a 75 in a subject.
5. Athletes must come dressed to practice in correct practice attire. They will right color shirt and shorts for athletic period. No Excuses.
6. Every athlete is responsible for taking care of all articles that have been issued out to them. Each athlete will have an individual inventory sheet that will check out at the beginning of the season and all items checked out must be returned at the end of the season. Anything missing the athlete will be responsible for and will have to pay for what was not turned in. In the event that the athlete loses something it will be their responsibility to replace that item and come dressed appropriately to practices
7. Travel. * EVERYONE WILL RIDE TO AND FROM THE GAME UNLESS PAPERWORK HAS BEEN FILLED OUT THROUGH CHAIN OF COMMAND.*
8. Classroom Behavior and Attire. Respect your teachers and their rules, as a student athlete hold yourself to a higher standard than the rest of the student body, failure to comply could lead to possible benching or removal from baseball program if behavior issues continue. Follow school rules and dress code.
Post by Coach Campbell on Mar 15, 2019 2:59:24 GMT
The pre-season meeting is one of the most important meetings of the season. This meeting sets the tone with the parents as to your expectations for the team and for the parents. One of the first area that I hit on is our goals for the season. Talk about the productive offseason and the growth the players have accomplished from last year. After discussing my goals for the season, I will hand out a paper with the overall schedule of the practices and games for the upcoming season and my personal contact information on it with a couple of other parent’s contact info that oversees the field, game night camera set up and press box. I will introduce these parents and explain that we need volunteers to help in each of these groups.
The next area that is one of, if not the most important, the parent to coach relationship. It is hard for some people to separate relationships that have been built. I want to make it clear that there is a Chain of Command in place for discussions that relate to the football team. The chain of command has the athlete speak with their position coach first. If that does not resolve the issue the athlete can make an appointment to speak with the head coach. If the issues is still not resolved then this is when the parents can get involved and set a meeting up with the head coach with their athlete. The next step after this is the Athletic Director then the President. By setting this Chain of Command up we are building the type of integrity into the players to be able to handle situations on their own and not be afraid to ask questions of an authority figure.
The next area that needs to be covered is the expectations of players and the repercussions of what would happen if they do not live up to these expectations, so as not to catch anyone by surprise if their son or daughter is on the end of these repercussions. One of the last areas I discuss is the fact that the coaching staff and the parents will not always agree on everything, but I ask for their support. I bring up an analogy of Nick Saban and Urban Meyer sitting at a table discussing football and they will agree with the basics of football, but they will disagree with certain philosophies. So, if these two coaches do not agree on everything it is a good bet to say as parents you will not agree with everything we do as a coaching staff. All I ask is if you do not agree do not talk about it in front of your kids because this is one of the quickest ways to divide a team. Because this will put a doubt in your kid’s mind the next time, we ask them to perform a certain task.
Post by Coach Campbell on Mar 16, 2019 3:13:59 GMT
The inaugural parent's meeting is crucial for a first time head coach, it is the first time that a coach can convey their vision to the parents of the players (This is a reason I am glad I coach college football). One of the biggest issues that is seen in coaching is the outside noise typically by parents and the first meeting is a tremendous opportunity to take on this issue. Once all the families have arrived to the meeting. They will receive a hand out that shows all the coaches’ contact information, a season practice and game schedule, volunteer/fundraising philosophy, and a parent and player code of conduct contract (dictating that playing time is not guaranteed or up for discussion with parents and to not show abusive tendencies at practice or games). I will then go into the agenda;
1) Parent Meeting Greetings
2) Introduce Myself and Staff
3) Discuss coaching style, philosophy, player expectations
4) Go over the schedule
5) Go over volunteer/ fundraising opportunities
6) Go over Code of Conduct
7) Answer Questions
8) Close Meeting
It is important that the parents of the players know and have access to the adults in charge of coaching their child. I do believe in the importance of communication, but I will emphasize that I want players to communicate why they missed a practice or meeting, rather than the parent. It is important that the parents know who I am as a coach, and what principles I hold as most important. It is vital for the parents to see the schedule, so they know not to book any vacations over busy times, but also so they know when their child will be playing and at what location. I want to emphasize parents being involved in fundraising that way the players are able to receive more gear and we can support more team building activities. It is vital to find parents who are willing to work the concession stand, or the ticket booth so finding the right parents who can support the program can be one of the hardest things for a head coach. The Code of Conduct basically follows the philosophy that “Players play, coaches’ coach, and spectators spectate”. I want our players to be coachable, and realize that the best players and best team guys will play in the game. I will never sell out to parents and “playing time will never be up for discussion with parents”. My high school playing experience was tainted because my head coach played favorites and caved in to pressure from parents. I refuse to play someone in more reps based off complaints from parents. I will be more than glad to meet a parent in my office with my athletic director present to discuss any future issues. But hopefully it will be understood that I have the player’s best interest in my intentions, and after answering any remaining questions, the meeting will conclude.
Nothing in life will go perfect, but being prepared for the first and one of the most critical meetings of the year will help everything go more smooth.
Post by Coach Campbell on Sept 13, 2019 17:45:52 GMT
I would start with a little background on myself. Then an overview of the program and what to expect. Go over the different roles that parents can play in the program. Whether it be a one time volunteer or on the booster club.
Start with our 4 values and 3 rules. It's important that the parents know what is expected from their sons. The importance of academics. What it takes to be a good person on and off the field. What happens if they do get into trouble. Talk about the off-season program. Go over nutrition and hydration. Review the safety rules and procedures. Discuss playing other sports and the importance of that that.
Talk about the importance of character and discipline. To get across my philosophy and beliefs. How it's important to enjoy the process and journey that we are going on. Discuss the members of my coaching staff. Discuss when they can contact and when it's the best time to talk for both of us.
My first year in I would meet with every player and parent on an individual basis so they could get to know me and me get to know them. Would inform them that my door is always open and that the players come first and foremost. That we're not here only for wins and losses. The program is about developing young men. That he's part of something special. That these are the future leaders of our country. The importance of hard work and energy. Any school related information from the administration.
Post by Coach Campbell on Sept 13, 2019 18:16:16 GMT
It has been my experience to not only have the parents at the meeting, but it is equally as important to have the student athlete, athletic director, principal or assistant principal that is in charge of athletics. You always want your first meeting with parents to be full of information and to be a meet and greet event for your coaches, their wives, and your wife. There should be some type of refreshments for the parents and the student athletes because your meeting should take place in the evening around 6pm or 7pm. This give the parents time to get home and take of some things, right after they have gotten of of work.
You should always have an agenda. This will help you stay on topic and keep you on a schedule. You don't want to bore the parents, but your don't want to get the important information out to the parents. I always make it a point to have a sign-in sheet that includes the following: name, email, address, phone number, child's name and emergency contact number.
The first 10-15 minutes of the meeting will be more of a meet and greet; therefore, parents can get to know other parents. This meet and greet session, sets the tone for a more personable meeting. At the first meeting, you want to give them tell them a little bit about your self as the new Head Coach, and at that point you would introduce your staff and their families.
The information that you will be covering will be listed on the agenda: such things as: game schedules, travel times, pre-game meals, player conduct, grades expectations, equipment that is needed, travel requirements, practice times and other things that are pertinent to be informational to the parents. You always want to leave time at the end for questions from the parents. The first parent meeting should last no more than 30-45 minutes. You can always let them know that they can contact you at the school, but you must have a window in which they can contact you.
Be cordial, friendly and show your personality. One thing parents do not like is for you to put on and act that is not you. Let them know if you are disciplinarian type of coach, but a fair coach. You were hired because the Principal, AD, School Board thought you were the right person for the job, so be yourself.
The parent meeting is one of the most important things a head coach will do. The structure of this meeting is the key to having a successful event. An effort should be made to get all of the parents in attendance. Along with the parents, the principal and assistant coaches should be present. To open the meeting we introduce the assistant coaches and principal. The principal will speak briefly in support of the athletic program and the importance of the student handbook (code of conduct). This is a key part to show the parents that both the academic and athletic administrators work together and are on the same page. This dismisses the idea of parents pitting the two sides against each other. The student handbook is then passed out for them to keep and the key points are reviewed. Parents are asked to sign the page at the end of the handbook (if they want more time to review they are welcome to) and turn it in to the assistant coaches. At this point in time we will shift gears and begin to speak on the coaching philosophy and vision of the program. This should be an exciting time and assistant coaches will share their reasons for coaching and some of their most memorable coaching experiences with current players. The parents will be excused and pointed towards the booster club booth and given an opportunity to sign up as a "volunteer parent" (someone who could be called on at any given time). A break out Q&A session will be held with the head coach in a separate room for interested parents. This will help keep the meeting as short as possible and relieve some of the awkwardness of typical Q&A's. Assistant coaches will stay behind to encourage and promote the booster clubs / volunteer sign ups.
The parent meeting is a great benefit to every program. It needs to be planned and organized just as much, if not more than other details that coaches tend to plan down to the "T." There should be an introduction into our program, and a brief description of what it means to be a part of our program, as well as some success and maybe a brief story from the past.The athletic director, and administrators of the school should be present if possible. It sets the tone that the program is important to everyone and that it holds a high importance in the eyes of everyone. It also shows that athletes are students first and that grades are as important as being on the team.Assistant coaches should be introduced, and the head coaches of every level should be introduced as well...These are generally good ways to start off the meeting.The time commitments that are expected, grades, behavior, and the team first style of coaching winners in life and on the field are good topics to center the meeting around.I also like breaking into groups after the base introduction especially for a high school program or a middle school program where there may be 2 or more teams. That way all parents get the expectations from the head coach, AD, and administrator, and can also get acquainted with their child's head coach and assistants.At the end of the meeting all coaches should be on hand to answer any and all questions. Communication is the key and providing parents with a clear line of communication and how you expect it is a good idea. Closing the meeting on a positive note, like expectations for the upcoming season, a date when you play your rival school, or when the teams first scrimmage is. Planning is key so make sure to plan out the meeting in detail and stick to the format that you laid out for yourself. Be cautious of getting off on a tangent, or over-killing one particular area...Generally keeping is fairly short, but informative and upbeat are good keys.
Communicating your philosophy and expectations to your parents at the beginning of the season can head off some of the potential problems that may arise later in the season. I start my pre-season meeting by introducing my coaching assistants and myself. After their introductions, they get a chance to tell the parents what they coach and what other responsibilities they are responsible for and any other pertinent information they deem necessary to help the organization be successful. Most of the assistants are former players that I have coached over the years. They understand what is expected and how we do things. After all the assistants get their chance to speak, I come back to the microphone and address our goals and expectations of our coaches and players for the coming season. The parents are informed of all practice schedule dates and times for the season so that preparations can be made well in advance if their is a conflict. Also, I explain to the parents that their child is a student first and athlete second. We are here to develop the whole student and athlete. At the conclusion of our meeting, we pass out information that includes such things as a schedule for the season, criteria for earning a letter man jacket, our policy on missing practice, and lastly my office telephone number and email address. At this time, we will allow parents to ask any questions or concerns that were not previously covered